- BoardSpace is
- A board portal + document/meeting/minutes organizer for HOA, condo, and nonprofit boards
- HOA Library is
- A records archive with OCR of scanned paper, exhaustive full-text search, and cited AI Ask
- BoardSpace price
- $69/mo under 75 units, $99/mo for 76-150 units, custom above that (published, July 2026)
- HOA Library price
- $29 - $99/mo flat - the same $99 top tier at 100, 500, or 1,000+ homes
- Biggest difference
- OCR of scanned image PDFs into full-text search, plus AI Ask with cited sources - not advertised by BoardSpace
What BoardSpace does
BoardSpace is a board portal built around meetings and documents: agendas, minutes, a document library, and tools for board members to collaborate between meetings. It's a real, focused product aimed squarely at the same "board tool, not a full management suite" niche HOA Library occupies - which is exactly why it's the most relevant comparison on this page, more so than the full management suites (TownSq, PayHOA, and others) that do far more but cost far more at scale.
Where HOA Library differs
The core difference is what happens to a document once it's uploaded. BoardSpace organizes documents; HOA Library reads them. Every file - including old scanned paper that's just a photo of text, not real digital text - gets OCR'd into full-text search automatically, so a board member or homeowner can search for a phrase and find every document that contains it, scanned or not. Members can also ask a plain-English question ("what's our policy on short-term rentals?") and get an answer with a citation to the exact source document, instead of reading through PDFs themselves. BoardSpace's published materials don't advertise either capability.
Side-by-side
| Product | What it is | Published price (2026) | Records + search + AI? |
|---|---|---|---|
| HOA Library | Focused HOA-owned records archive: OCR, full-text search, member records + governance, AI Ask, transcription | $29 - $99 / moflat per HOA - the same $99 at 100, 250, 500, or 1,000+ homes | Yes - OCR of scans into full-text search, cited AI Ask, transcription |
| BoardSpace | Board portal + document / meeting / minutes organizer for HOA / condo / nonprofit boards | $69 / mo (<75 units) $99 / mo (76-150 units)flat per org; >150 units on request |
Document + board focus, but no OCR-of-scans, no exhaustive image-PDF full-text search, and no AI Ask advertised |
Which one is right for you
If your board mainly needs a clean place to organize board packets, agendas, and minutes going forward, and doesn't have years of old scanned paper to deal with, BoardSpace's meeting-focused tools may be all you need. If you have a backlog of scanned records that were never made searchable, want members to be able to search or ask questions themselves instead of filing a formal records request, or want meeting recordings automatically transcribed and searchable, HOA Library adds real capability at the same top-tier price. Some boards use both for different purposes; they're not mutually exclusive.
See what a searchable archive actually finds
Try the live demo with real sample documents, or start a 60-day free trial - no credit card.