Simple, honest pricing.
Three plans. No per-door meter.
One flat price per HOA, whether you have 25 homes or 1,000. Pick a plan by the features and AI you want, not by how many doors you have. Start with a 60-day free trial - no credit card, no payment required.
- OCR of every upload, including scanned image PDFs
- Full-text search inside every document
- Member-viewable records + roles
- Storage & in-app scanning
- Revocable, time-limited share links
- Public-records / embed widget
- New-document email notices + weekly digest
- AI taster: 100 questions + 2 transcription hrs / mo
- Support: self-serve + email
- Everything in Archive
- AI Ask / Q&A, cited to your own documents
- AI document summaries
- Voice questions (speak to the archive)
- 1,500 AI questions / mo
- 5 transcription hours / mo
- Support: priority (1-business-day) + guided setup
- Everything in Library
- 4,000 AI questions / mo
- 20 transcription hours / mo
- Personalization Concierge: a named contact
- Guided onboarding done with you
- Ongoing archive personalization + assisted migration
- Quarterly check-ins
Annual = 10% off (published default): Archive $313/yr, Library $637/yr, Library Pro $1,069/yr. 60-day free trial, no credit card, no payment required (extendable on request). Founding Member rate-lock: charter customers keep these rates while subscribed; standard rates may rise for later customers. No setup fee. Optional one-time bulk digitization / migration is quoted separately by volume at the standard published rate.
About included AI allowances. Included AI allowances reflect today's AI processing costs. If those costs change materially, we may adjust standard pricing and revise included allowances on reasonable notice. Your Founding Member rate-lock protects your subscription price; it does not fix the AI allowance against underlying cost changes.
Pricing published and dated July 2026.
What's in each plan
Every plan is one flat price per HOA. The difference is how much AI you get.
| Feature | Archive $29 | Library $59 | Library Pro $99 |
|---|---|---|---|
| OCR of every upload (incl. scanned image PDFs) | ✓ | ✓ | ✓ |
| Full-text search inside every document | ✓ | ✓ | ✓ |
| Member-viewable records + roles | ✓ | ✓ | ✓ |
| Storage & in-app scanning | ✓ | ✓ | ✓ |
| Revocable, time-limited share links | ✓ | ✓ | ✓ |
| Public-records / embed widget | ✓ | ✓ | ✓ |
| New-doc email notices + weekly digest | ✓ | ✓ | ✓ |
| AI Ask / Q&A (cited to your docs) | taster | ✓ | ✓ |
| AI document summaries | - | ✓ | ✓ |
| Voice questions | - | ✓ | ✓ |
| Included AI questions / month | 100 | 1,500 | 4,000 |
| Included transcription hours / month | 2 | 5 | 20 |
| Support | Self-serve | Priority + guided setup | Personalization Concierge |
How HOA Library compares
HOA Library is a focused records + search + AI tool. It does less than a full management suite on purpose - and costs far less - while doing more than generic file storage. Here is an honest, sourced comparison so you can see exactly where we fit.
| Product | What it is | Published price (2026) | Records + search + AI? |
|---|---|---|---|
| HOA Library | Focused HOA-owned records archive: OCR, full-text search, member records + governance, AI Ask, transcription | $29 - $99 / moflat per HOA, any size · $99 at ~958 homes | Yes - OCR of scans into full-text search, cited AI Ask, transcription |
| BoardSpace | Board portal + document / meeting / minutes organizer for HOA / condo / nonprofit boards | $69 / mo (<75 units) $99 / mo (76-150 units)flat per org; >150 units on request |
Document + board focus, but no OCR-of-scans, no exhaustive image-PDF full-text search, and no AI Ask advertised |
BoardSpace is the closest structural match - a flat-fee, per-organization documents-and-board tool. HOA Library's top plan lands at the same $99 while adding OCR of scanned image PDFs, exhaustive full-text search, cited AI Ask, and transcription.
| Product | What it is | Price (2026) | At ~958 homes |
|---|---|---|---|
| TownSq | Full community-engagement + management suite (the incumbent at our pilot community, run by the HOA management company) | $270 (Pro) / $435 (Advanced) / mosize-banded; 900+ units band | $270 - $435 / mo2.7x - 4.4x HOA Library's $99 |
| PayHOA | Full self-managed HOA suite (accounting, dues, communications, documents) | $54 entry, then $0.55 / unit ($275 min)banded, then per-unit | ~$527 / mo958 x $0.55 · ~5.3x $99 |
| Condo Control | Full condo / HOA management suite | ~$1.50 - $4 / unit / mo ($49 basic)per-unit + custom minimum | ~$1,400 - $3,800 / mo14x - 39x $99 |
| Buildium / AppFolio / CINC | Property / HOA management suites (documents are a folder module) | ~$1.40 - $4 / unit / mo, with minimumsper-unit + minimum | ~$1,300 - $3,800 / moroughly 13x - 39x $99 |
These are whole platforms - accounting, dues, violations, e-voting, more. That is genuinely more than HOA Library does. At a small community their flat entry tiers can be cheaper than us; at a large community like our ~958-home pilot, their per-unit pricing runs many times HOA Library's flat $99. We are the records + search + AI layer you run alongside whatever suite you already use, not a replacement for it.
| Product | What it is | Price (2026) | What it structurally can't do |
|---|---|---|---|
| Google Workspace | Cloud storage + docs + email | $8 - $28 / user / moper seat, annual | No OCR of scans into full-text search, no HOA roles / governance / permanence, no AI Ask over your records |
| Dropbox Business | Cloud file storage | $18 - $30 / user / moper seat, 3-user minimum | No OCR-searchable scans, no HOA roles, no AI Ask, no governed record integrity |
| Microsoft SharePoint / M365 | Cloud storage + intranet | $6 - $22 / user / moper seat, bundled | OCR off by default and needs admin setup; no HOA roles / AI Ask / permanence |
Generic storage is priced per person, so a board of five or more already costs more than HOA Library's flat fee - and, per each vendor's own documentation, none of them turns a photo of a page into searchable text, enforces HOA roles and record integrity, or answers a plain-English question from your records. We do those things on purpose; that is the whole point of a records tool versus a shared drive.
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Bring your HOA's records into one searchable home. Start a no-obligation trial or ask for a walkthrough.