Every HOA document.
Searchable forever.
Owned by you.
HOA Library is your association's gated, full-text-searchable, AI-assisted archive of record - find every mention of a topic across years of minutes and governing docs, ask it questions in plain English, and keep published records that can't be quietly altered or deleted, even when your management company changes.
Not another management portal — the archive layer
Most HOA software — even the all-in-one suites — just stores files and searches filenames. HOA Library does what they don't: it reads inside every document, answers questions from your own records, and keeps published records that can't be quietly altered or deleted — all owned by the association, permanently.
Search inside everything
Full-text search finds every literal mention — "drainage easement," a vendor name, a date — across years of minutes, budgets, and CC&Rs. Scanned, image-only documents are made searchable too, with server-side OCR.
Ask the archive (AI)
Residents ask in plain English and get an answer drawn only from your own documents, with a link to every source. Ask by typing or by voice, in English or Spanish. Every answer links the source documents, which govern.
Records that can't be quietly changed
Uploads start as drafts the board reviews before they publish. Once published, a record is locked. Genuine fixes go through a transparent, audited correction; removal is a governed process, not a quiet click.
A legal reference library
Your state's HOA statutes come built in, full-text searchable and Ask-able, so answers can cite the controlling statute — kept clearly separate from your HOA's own records.
Meeting recordings, transcribed
Drop in a board-meeting recording or paste a video link. AI transcribes, summarizes, and makes every word searchable and Ask-able, with a click-to-seek transcript synced to the video.
Review & sign on the site
Your HOA reviews and signs the platform agreements right on HOA Library — click-through terms, a typed-name service-agreement signature, an executed copy kept for you. No PDFs to print or email.
Owned & permanent
It's the HOA's archive of record — exportable and yours to keep across any management change. Knowledge doesn't walk out the door when the board rotates.
Privacy & access control
You decide who sees what. Keep documents members-only or board-only, flag anything with personal info as sensitive, and optionally publish a curated public page — useful for state record-access laws.
Your own address
Each community gets its own address on HOA Library (your-hoa.hoalibrary.org). Gate it to residents and open a curated public page.
Works on anything, nothing to install
Runs entirely in a web browser — Windows, Mac, iPhone, Android, tablet, whatever a board member or resident already has. No app, no special hardware.
Get documents in easily
Snap a photo, upload single files or whole folders in bulk, or forward a document to a private email address and it files itself — OCR'd, summarized, searchable.
Augments your existing tools
We don't replace your suite's voting or dues. Keep your portal and drop a searchable documents widget onto your current HOA website with one snippet of code.
How "Ask the archive" works
Grounded in your documents, with a source link on every answer — no made-up facts.
Ask in plain English
"What are the late fees?" "Who's on the board?" "When are assessments due?"
It finds the evidence
Your question is matched against every document two ways — by meaning (AI/vector) and by keyword — and the most relevant passages are pulled together.
Auto-summarized, fact-checked
Every document gets a short AI summary that's automatically fact-checked against the source before it's stored, so the right facts surface fast.
A cited answer
The AI writes an answer using only those passages and links the exact sources, preferring the most recent doc for "current" questions.
Turn a shoebox of paper into a searchable archive — with your phone
No scanner to buy, no software to install. Point a phone at a page and the archive does the rest.
Snap a photo
Point any phone's camera at a page and tap — or use Live Scan to keep shooting page after page in one continuous session, building a whole binder in minutes.
Auto-cropped & flattened
Edges are detected and the page is straightened automatically, right in the browser. Not confident about a shot? Adjust it by hand, or keep the original photo untouched.
OCR'd & summarized
Every page is OCR'd into searchable text and gets a short AI summary that's automatically fact-checked against the page before it's stored.
Filed & searchable
The page lands in the archive, full-text searchable and ready for the board to review — no manual typing, filing, or naming.
Prefer your own scanner? Upload the files straight from your computer instead — single files or whole folders at once — and the same automatic OCR, AI summary, and filing happen either way. Or skip uploading entirely: forward documents to your archive's private email address and they file themselves.
Bulk upload handles hundreds of pages in one batch, and any number of board members can scan, upload, or email in documents at the same time — a whole filing cabinet of old records can go from paper to searchable in an afternoon, with several people working in parallel.
Records the HOA members can trust
An HOA's records only matter if members can trust that they're the real ones. HOA Library treats the record like a record, not a shared folder anyone can rewrite.
Board reviews before it publishes
New documents arrive as drafts. The board reviews and publishes them, so what members see is deliberate, not whatever landed in a folder.
Published records are locked
Once published, a record can't be silently edited or deleted. There's no quiet back-door change to the official record.
Corrections are transparent & audited
A genuine fix is made through an audited correction that logs the old value, the new value, and the reason — visible, not hidden.
Removal is governed
Taking a record down follows a governed process with a separate authority, so no single person can quietly make a document disappear.
Deletion is your community's own choice
Whether a published record can ever be deleted at all is a policy each community sets for itself — disclosed to every member, never hidden admin configuration.
The result: an archive that can stand as the association's record of record — one members and future boards can rely on.
Why not just use what you have?
Be honest about the gaps — they're exactly what boards keep running into.
Simple, flat-rate pricing — no per-door meter
One flat price per HOA, whether you have 25 homes or 1,000. Every plan starts with a 60-day free trial — no credit card.
$29/mo
The searchable, OCR'd, member-viewable records archive.
$59/mo
Everything in Archive, plus the full AI feature set — Ask the archive, voice questions, meeting transcription.
$99/mo
Everything, with more headroom and a dedicated concierge.
Up and running in an afternoon
No migration project, no IT department.
Bring in your docs
Upload in bulk (single files or whole folders), forward them in by email, or scan paper with your phone.
Review & publish
The board reviews new documents as drafts and publishes them to members — your record, deliberately.
Invite the board
Add members as Board or resident; approve who gets in.
Search & ask anything
Find any clause, name, or decision in seconds, and ask the archive in plain English.
Built for the new transparency rules
States increasingly require associations to retain and post records online — Florida's HB 1021 has required condo associations (25+ units) to publish their official records on a website since January 1, 2026, and member inspection rights are near-universal. If your association isn't posting yet, you're already behind — a searchable, link-shareable, HOA-owned archive is the simplest way to comply, not just organize.
On the security side, HOA Library uses standard-grade security commensurate with other HOA platforms: logical multi-tenant isolation (each HOA's data is tagged to that HOA and partitioned server-side), encryption in transit and at rest, and passwords stored only as salted PBKDF2 hashes. We make no SOC 2, ISO 27001, or HIPAA claims of our own — the application has not yet undergone an independent third-party audit, and we'd rather tell you that plainly.
What we can say plainly: the infrastructure underneath is independently certified, and it's the same infrastructure the entire platform — including the AI — runs on exclusively, with no separate, lower-tier vendor behind any part of it (the one exception is transactional email, delivered via Resend — itself SOC 2 Type II and GDPR compliant, not a step down in security). HOA Library runs entirely on Cloudflare, which powers roughly 1 in 5 websites on the internet, operates 335+ data centers in 125+ countries, and blocks over 234 billion cyber threats a day. 42% of the Fortune 500 are paying Cloudflare customers (Cloudflare's Q1 2026 investor disclosures) — Visa's own website runs on Cloudflare, alongside Shopify, Canva, DoorDash, Discord, IKEA, Wayfair, and digital bank SoFi. Cloudflare itself carries SOC 2 Type II, ISO 27001, and PCI DSS Level 1 certification — independently audited, not self-declared.
Start free trialBring your HOA's records into one searchable home.
Built by a passionate HOA community member for HOAs like yours. Start a 60-day free trial, no credit card, or ask for a walkthrough.