Every HOA document.
Searchable forever. Owned by you.
HOA Library is your association's permanent, full-text-searchable archive - find every mention of a topic across years of minutes and governing docs, digitize the boxes of paper, and keep it all even when your management company changes.
Not another management portal - the archive layer
Most HOA software - even the all-in-one suites - just stores files and searches filenames. HOA Library does the three things they don't: reads inside every document, digitizes your paper, and belongs to the association forever.
Search inside everything
OCR-powered full-text search finds every literal mention - "drainage easement," a vendor name, a date - across decades of scanned minutes, budgets, and CC&Rs.
Ask the archive (AI)
Residents ask in plain English - "what are the late fees?", "who's on the board?" - and get an answer drawn only from your own documents, with a link to every source. Each document is auto-summarized and fact-checked, so answers are fast and grounded, never made up. Ask by typing or by voice, in English or Spanish.
Deadlines & a weekly digest
AI reads your documents and flags the dates members must act on - assessment due dates, ARC and objection deadlines - then shows them on the home screen and emails reminders before they pass. A weekly digest rounds up what's new, what's due, and any open polls. Board members choose who gets which emails.
Meeting recordings, transcribed
Drop in a board-meeting recording or paste a video link. AI transcribes it, summarizes it, and makes every word searchable and Ask-able - and it plays back right on your site with a click-to-seek transcript synced to the video.
Email it in, or auto-sync
Forward a document to a private address and it files itself - OCR'd, summarized, searchable. Or let the archive pull new records in automatically from your existing portal, on a schedule. New documents just appear.
Digitize legacy paper
Scan boxes of old records with a phone camera, right in the app. Pages become a clean PDF and are OCR'd to searchable text automatically - even photos get a searchable AI description.
Owned & permanent
It's the HOA's archive of record - exportable and yours to keep across any management change. Knowledge doesn't walk out the door when the board rotates.
Privacy & access control
You decide who sees what. Keep documents members-only or board-only, flag anything with personal info as sensitive (an AI scan helps find it) so it's locked down, share via expiring, revocable links instead of permanent ones, and optionally publish a public transparency page of only the documents you choose - useful for state record-access laws.
On your own domain
Run it at your own web address or under ours. Gate it to residents, open a curated public page, and share secure, expiring links to any document.
A resident portal, too
Forms, polls, and a content dashboard come along for the ride - but search is the point. We don't try to replace your suite's voting or dues; we make its documents findable and permanent.
Connects to your tools
Sync documents in from cloud storage and existing portals, push via API, or drop a searchable documents widget straight onto your current HOA website with one snippet of code. We augment, not replace.
How "Ask the archive" works
Grounded in your documents, with a source link on every answer - no made-up facts.
Ask in plain English
"What are the late fees?" "Who's on the board?" "When are assessments due?"
It finds the evidence
Your question is matched against every document two ways - by meaning (AI/vector) and by keyword - and the most relevant passages are pulled together.
Auto-summarized, fact-checked
Every document gets a short AI summary that's automatically fact-checked against the source before it's stored, so the right facts surface fast.
A cited answer
The AI writes an answer using only those passages and links the exact sources, preferring the most recent doc for "current" questions.
Why not just use what you have?
Be honest about the gaps - they're exactly what boards keep running into.
TownSq · all-in-one suites · Drive · a folder
HOA Library
Up and running in an afternoon
No migration project, no IT department.
Bring in your docs
Import from TownSq/Drive or upload in bulk - single files or whole folders.
Scan the paper
Photograph legacy records with your phone; we OCR them to searchable text.
Invite the board
Add members as Board or resident; approve who gets in.
Search anything
Find any clause, name, or decision in seconds - and share a permanent link.
Built for the new transparency rules
States increasingly require associations to retain and post records online - Florida's HB 1021 has required condo associations (25+ units) to publish their official records on a website since January 1, 2026, and member inspection rights are near-universal. If your association isn't posting yet, you're already behind - a searchable, link-shareable, HOA-owned archive is the simplest way to comply, not just organize.
Get compliant nowMake your association's records findable - and yours.
Built by an HOA board member, piloting now with one of the largest HOAs in Tucson. Tell us about your community and we'll set up a demo.